GEMSYS
Customisable document management system
Centralise, control and optimise all your organisation’s documentation with a flexible, scalable platform tailored to your processes.
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Management
Fully configurable document management with traceability of every change and access from any device, anywhere.
📝
Editing
Built-in XML editor: element-level traceability (paragraphs, figures, tables), comments and links to internal or external documents.
🔌
REST API
Two-way integration with other systems, such as DeepL or Microsoft 365.
⚡ Cut manual creation time by up to 70% by reusing text fragments and illustrations.
Smart document management
Secure cloud access
Access from any browser with secure credentials and multi-factor authentication.
Centralised management
Projects, procedures, technical documentation, videos, instructions and maintenance records with full traceability.
FEATURES
Centralise, optimise and collaborate
📁
Document management
Documents and folders with metadata and full traceability: which user, where and what changed.
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Project structures
Preconfigured structures to create every project automatically and consistently.
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Advanced search
Find any document in Gemsys quickly and easily.
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Notifications
Alerts by email and in Gemsys, with subscriptions to folders or documents.
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Workflows and comments
Workflows that documents follow until official approval.
🎛️
Control panel
Advanced functions for administrators, such as the revision manager.
EDITING AND AUTHORING
Consistent, reusable documentation
🧾
XML editor
Structured editing that ensures quality, traceability and regulatory compliance.
🖨️
Multichannel publishing
Word, PDF, HTML, DITA and other formats from a single content source.
📐
Templates
Corporate templates that speed up authoring and ensure consistency.
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Translations
Centralised multilingual content, consistent across all languages and channels.
Shall we talk about your project?
Tell us which system you need to document, maintain or train on, and we will help you find the best solution.